February 10, 2026
Why matching invoices to bank deposits is so painful
You sent the invoice. A few days later, money shows up in your bank account. Done, right?
Not quite. If you run a small business and send more than a handful of invoices per month, you know the drill: open the bank statement, open the invoice list, and start cross-referencing. It sounds simple. It never is.
The amounts never match exactly
This is the big one. You invoiced a client for $1,200. A deposit shows up for $1,165.20. Is that the same payment? Probably — Stripe or PayPal took their processing fee. But now you need to calculate backwards to confirm, and do that for every single transaction.
It gets worse with partial payments, combined payments (one deposit covering multiple invoices), or international clients paying in a different currency. A $5,000 wire from a European client might land as $4,847.33 after conversion fees and intermediary bank charges.
The timing is unpredictable
Invoice terms say "Net 30" but payments arrive anywhere from 3 days to 90 days later. By the time a payment lands, you've sent dozens more invoices. The mental map of "which invoice goes with which deposit" is long gone. You're back to scrolling through spreadsheets.
Bank descriptions are useless
Your bank shows the deposit as "ACH CREDIT GLOBALPMTS 847291." Your invoice was to "Acme Corp." Good luck connecting those dots, especially when you have 30 deposits that all say some variation of "ACH CREDIT" followed by a meaningless reference number.
Spreadsheets don't scale
Most small business owners start with a spreadsheet. It works fine when you have 10 invoices a month. At 50+, you're spending hours every week — time you could spend on actual work. And spreadsheets don't catch errors. If you accidentally mark the wrong invoice as paid, you might not notice until a client complains about a second invoice.
Accounting software doesn't solve this
Full accounting platforms like QuickBooks and Xero have reconciliation features, but they're buried inside complex systems designed for accountants. If all you need is "match my invoices to my bank deposits," you don't want to learn double-entry bookkeeping, set up a chart of accounts, and navigate a 47-tab settings page.
There should be a simpler way
Invoice reconciliation is a specific, well-defined problem: take a list of invoices, take a list of bank transactions, and figure out which ones go together. It shouldn't require a full accounting suite. It shouldn't take all Saturday. And it definitely shouldn't involve a spreadsheet with 14 conditional formatting rules.
That's why we're building InvoiceTally — a tool that does one thing: matches your invoices to your bank deposits, even when the amounts don't line up because of processing fees.
We're launching soon. If you want early access, join the waitlist below.